Hard Facilities Management Fire Equipment Award of Contract

REPORT TO; Assistant Director, Property, Procurement and Commercial

DECISION DATE: 10^th January 2025

SUPPORTING ANNEX; This report includes a supporting Annex which contains exempt information as described in paragraphs 1 and 3 of Part 1 of Schedule 12A to the Local Government Act 1972 (as amended).

PROPOSED RECOMMENDATION

To award a contract for Hard Facilities Management Fire Equipment: Inspection and Supply for North Yorkshire Council, following the completion of a procurement exercise to:

· Logic Fire and Security

BACKGROUND TO SUPPORT THE RECOMMENDATION

A decision was made to undertake a procurement exercise to establish a new contract for the Hard Facilities Management Fire Equipment: Inspection and Supply, as the contracts established by the former County Council for this are due to expire on the 31^st March 2025.  The new contract includes provision to provide all relevant servicing and maintenance for additional Council properties as other contract arrangements expire, as well as provision for Property’s Traded Service Property Solutions clients. 

The intention to procure was entered onto the forward plan in December 2023 and the decision to procure was made on the 21^st August 2024, with the procurement being a key decision.

The contract awarded will be for a duration of three years with options to extend for a further two – two-year periods (resulting in a maximum contract period of seven years). 

LEGAL AND GOVERNANCE COMPLIANCE

The procurement exercise was undertaken by the Council’s Procurement and Contract Management Service September to December 2024.

The procurement of the contract was a key decision.  The proposal to procure was entered on the forward plan in December 2023.

RECOMMENDATION

That the contract be awarded for Hard Facilities Fire Equipment: Inspection and Supply be approved.

Hard Facilities Management Contract Award – Fire Equipment

Katherine Edge, Senior Property Officer

10^th January 2025